Executive Assistant job at Sony in San Diego, CA

Title: Executive Assistant, SEPS Location: San Diego, CA United States Job Description: POSITION SUMMARY  Sony Corporation of America (SCA) is seeking a dynamic Executive Assistant, SEPS to support high level executives and their team.  The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.   This position will be on a hybrid schedule with 3 days per week in the San Diego office.     JOB RESPONSIBILITIES   Provide executive support to senior-level executives and their teams   Organize and support meetings including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access  Maintain agenda and supporting materials for staff meetings; track and follow up on action items and communication threads across the team  Distribute department mail; arrange messenger and overnight package services   Arrange & manage travel including flights, hotels, and rental vehicles   Prepare expense reports   Create and prepare presentations, spreadsheets, and memos.   Maintain/archive files that may contain confidential information   Prepare and launch documents for e-signatures   Onboard/offboard personnel   Coordinate Facilities and IT requests   Support Administrative Professional initiative   Order/maintain department supplies; coordinate procurement and distribution of branded swag and promotional items  Organize team-building events   Assist in projects as needed.   Track SEPS contracts and approval flows  Track and manage communication items including follow-ups, action items, and key correspondence across internal and external stakeholders  Create monthly SEPS Newsletters and similar artifacts  Help maintain a SEPS Calendar for key milestones, vacation schedules and workshops  Perform other related duties as assigned   Liaise and build relationships with other groups within the organization   Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above     QUALIFICATIONS FOR POSITION   Your qualifications and experience should include:   College degree preferred   Minimum of 5 years executive level administrative experience   Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team   Ability to work under pressure, multitask, and problem solve   Excellent communication skills, both written and oral   Collaborative team player, working professionally with other departments and assistants   Fluent in Japanese required.  Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote   Must be authorized to work in the United States.     Benefits:   SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.     What we offer you:   Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)   Employee assistance plan and comprehensive behavioral health benefits   Fertility benefits, including, surrogacy, and adoption assistance programs   Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children   Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance   Short-term & long-term disability plans   Up to 12 weeks of paid parental and caregiver leave   401(k) Plan with pre-tax, Roth, and after-tax options and company match with v immediate vesting   Education assistance and student loan programs   Opportunities to train and participate in Administrative Professionals L&D initiatives     Other Programs:   Flexible Work Arrangements, including remote work schedules   Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)   Referral bonuses (subject to eligibility)   Matching gift program   A wide variety of employee business resource groups (EBRGs)   Special discounts on Sony products, offered exclusively to Sony employees   Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)     The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.   #LI-EK1  SCA will consider qualified applicants with arrest or conviction records in accordance with applicable law.  All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation.