Experienced Executive/Administrative Assistant Needed - Remote (English/Spanish is a plus)

I’m looking for an experienced and highly organized Executive/Administrative Assistant to join my team. The role consists of 40+ hours per month in which you’ll assist with a variety of executive and administrative tasks that are vital to supporting me and my business operations. As a key member of my team, you will play a crucial part in managing both professional and personal responsibilities, helping me balance work and family life as a single dad.

Key Responsibilities:

Executive/Administrative Assistant Duties:

•Email and calendar management

• Acting as a liaison between the team in Mexico and customers

• Invoicing customers on QuickBooks Online (QBO)

• Assisting in sales order processing

• Ensuring smooth operations and timely follow-up for all tasks

Required Skills & Qualifications:

• Has experience assiting a C-level executive.

• Bilingual - Spanish is a plus.

• Proficiency in Google Workspace, QBO, and Asana

• Highly detail-oriented with the ability to prioritize and manage multiple tasks

• Knows how to set up systems and processes.

• Ability to manage sensitive and confidential information with integrity

• Familiarity with invoicing, sales order processing, and vendor management

Preferred Qualifications:

• Willingness to take a personality test to ensure compatibility and fit for the role

Working Conditions:

• Weekly one-on-one meetings via Google Meet for regular check-ins

• Ability to manage tasks independently, with strong daily follow-through