General Virtual Assistant (Outreach & Admin)

June 27, 2026

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Looking for: General Virtual Assistant (Outreach & Admin) Role Overview: We are seeking a proactive, organized, and business-minded Virtual Assistant to support a professional speaker, trainer, consultant, and educator based in Maryland, USA. This role will serve as a strategic partner in managing sales and business development activities, helping generate new opportunities, nurture client relationships, coordinate follow-ups, and maintain operational structure. The ideal candidate is confident in client-facing communication, comfortable promoting professional services, highly organized, and capable of balancing diplomacy with firm business follow-through. This person will help ensure opportunities move forward efficiently while allowing the business owner to focus on speaking engagements, training, content development, and client delivery. Scope of Work: Sales & Lead Generation <ul style="margin-top:0cm"><li style="">Research and identify potential speaking, training, consulting, and workshop opportunities. </li><li style="">Build and maintain prospect databases. </li><li style="">Conduct outreach through LinkedIn, email, and other appropriate channels. </li><li style="">Initiate conversations with prospective clients and event organizers. </li><li style="">Follow up consistently with leads and prospects. </li><li style="">Track lead status and maintain accurate records of outreach activities. </li></ul>Client & Relationship Management <ul style="margin-top:0cm"><li style="">Manage ongoing communication with prospects and clients. </li><li style="">Schedule meetings, discovery calls, and follow-up discussions. </li><li style="">Act as a professional liaison on behalf of the business owner when appropriate. </li><li style="">Help position and promote the business owner's expertise and services. </li><li style="">Maintain relationships with existing clients and referral partners. </li></ul>Administrative & Business Operations Support <ul style="margin-top:0cm"><li style="">Manage calendar coordination and scheduling. </li><li style="">Assist with proposal follow-ups and client communications. </li><li style="">Support invoicing and payment follow-up activities. </li><li style="">Monitor pending opportunities and ensure timely responses. </li><li style="">Help establish and maintain organizational systems and workflows. </li><li style="">Keep project documents, notes, and records organized. </li></ul>Accountability & Executive Support <ul style="margin-top:0cm"><li style="">Provide structure and organization to ongoing business activities. </li><li style="">Help prioritize tasks and opportunities. </li><li style="">Keep sales opportunities moving forward through consistent follow-up. </li><li style="">Serve as a professional "business-side" partner who can communicate confidently, firmly, and tactfully when required. </li></ul>Success Metrics, successful performance in this role may include: <ul style="margin-top:0cm"><li style="">Consistent generation of qualified leads and opportunities </li><li style="">Improved follow-up and client response rates </li><li style="">Increased speaking and consulting bookings </li><li style="">Efficient management of client communications </li><li style="">Strong organization of business systems and workflows </li><li style="">Reliable support that enables the business owner to focus on high-value activities </li></ul>Ideal Candidate Profile, we are looking for someone who is: <ul style="margin-top:0cm"><li style="">Highly organized and detail-oriented. </li><li style="">Proactive and self-directed. </li><li style="">Professional and confident in client communications. </li><li style="">Comfortable with sales conversations and follow-up activities. </li><li style="">Not afraid to ask for commitments, decisions, or payments when appropriate. </li><li style="">Diplomatic, firm, and relationship-focused. </li><li style="">Strong in executive functioning, planning, and process management. </li><li style="">Able to bring structure and accountability to a creative and fast-moving business environment. </li><li style="">Comfortable working independently while collaborating closely with the business owner. </li></ul>Qualifications: <ul style="margin-top:0cm"><li style="">Required: </li><ul style="margin-top:0cm"><li style="">Previous experience as a Virtual Assistant, Executive Assistant, Sales Assistant, or Business Development Assistant. </li><li style="">Strong written and verbal English communication skills. </li><li style="">Experience with lead generation and prospect research </li><li style="">Experience with client acquisition and relationship management.. </li><li style="">Experience managing calendars, client communications, and follow-ups. </li><li style="">Strong organizational and time management skills. </li><li style="">Ability to work with minimal supervision. </li></ul><li style="">Preferred: </li><ul style="margin-top:0cm"><li style="">Experience supporting speakers, trainers, coaches, consultants, or professional service businesses. </li><li style="">Familiarity with event-related outreach and speaking engagements. </li><li style="">Experience handling invoicing and accounts receivable follow-up. </li></ul></ul>Tools & Systems, Experience with the following is preferred: <ul style="margin-top:0cm"><li style="">Google Workspace (Gmail, Google Calendar, Google Drive) </li><li style="">LinkedIn </li><li style="">Notion </li><li style="">CRM or lead-tracking systems (preferred but not required) </li><li style="">Microsoft Office Suite (optional) </li><li style="">Candidates with recommendations for improved systems and workflows are encouraged to share them. </li></ul>Shifts & Hours: <ul style="margin-top:0cm"><li style="">Starting with a minimum of 10 hours per week; semi-flexible shift </li><li style="">Preferred availability for occasional overlap with U.S. Eastern Time (EST) business hours </li><li style="">Ability to handle time-sensitive follow-ups when needed </li><li style="">Opportunity to increase hours as business growth and workload expand </li></ul>Target Start Date: <ul style="margin-top:0cm"><li style="">Flexible; hiring will prioritize finding the right long-term fit rather than filling the role urgently </li><li style="">Ideal onboarding period: Summer 2026 </li><li style="">Goal is to build momentum and establish systems ahead of the busy Fall speaking season </li></ul> <div> </div>

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