Office Administrative Assistant
Pay: $16.00 per hour
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Job Type: Full-Time
Position Summary
The Office Administrative Assistant supports daily office operations by processing invoices, maintaining accurate records, and assisting with vendor communication and general administrative tasks. This role requires strong attention to detail, accuracy, and the ability to manage multiple priorities in a fast-paced office environment.
Key Responsibilities
- Process and enter invoices accurately into the Prophet 21 system
- Match invoices with packing slips and resolve discrepancies
- Communicate with vendors regarding shipments, billing issues, and follow-ups
- Maintain organized records and assist with general office support tasks
Qualifications
Education:
High school diploma or GED required. Additional coursework in business or accounting is a plus.
Experience:
Previous experience in office administration, accounts payable, bookkeeping, customer service, or similar roles preferred. Experience with invoice processing or ERP systems (such as Prophet 21) is highly desirable.
Skills:
- Strong attention to detail and accuracy
- Basic computer skills, including Microsoft Office (Outlook, Word, Excel)
- Strong communication skills (verbal and written)
- Ability to learn new systems and processes quickly
Qualities:
Dependable, organized, self-motivated, professional, and able to work independently while managing multiple tasks.
Physical Requirements
Primarily sedentary office role requiring extended periods of sitting and computer use. Frequent repetitive data entry. Occasional lifting of office supplies, files, or materials up to 20 lbs.
Equipment Used
Computer with Prophet 21 ERP system, Microsoft Office Suite, telephone systems, printer, copier, and scanner.
Why This Role?
This position offers stable full-time weekday hours in a professional office environment with opportunities to develop experience in accounting support, vendor management, and business operations.
Pay: From $16.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
