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Working Duration: 12 - 24 Months Contract (Renewal/Conversion)*
Working Location: Bukit Bintang, Kuala Lumpur
Working Day/Hours: Monday – Friday; Office Hour
Benefits: Basic up to RM 11,000 + statutory contribution + leave entitlement + medical insurance
Role Summary The Office Manager is responsible for supporting the Head (Administration) in overseeing the overall administrative operations of the office. This role ensures smooth day-to-day office management, including administration, finance coordination, personnel support, office facilities, vendor management, records management, and operational support for staff and visiting officers. The incumbent will also supervise administrative support staff and ensure efficient office operations in compliance with organizational procedures and requirements.
Job Responsibilities
Assist the Head (Administration) in providing overall administrative support, including management of resources and systems such as information technology systems, office accommodation, and building maintenance.
Assist in handling personnel matters of local staff and provide administrative support to Hong Kong-based officers upon arrival at the Economic and Trade Office.
Supervise the work of Administrative Assistant (Finance), Administrative Assistant cum Receptionist, and Driver cum Office Assistant, including support on staff recruitment, training, leave administration, and related personnel matters.
Supervise the preparation of accounting vouchers and reports for the office imprest, monitor office bank and imprest accounts, and handle other related financial routines.
Manage the office filing system and records, including maintenance of electronic records and documentation.
Negotiate with vendors and contractors on office supplies and equipment maintenance, and oversee office inventories and related administrative matters.
Arrange booking of accommodation and transportation for incoming guests and official visitors.
Perform any other duties as assigned by senior officers.
Requirements
Bachelor’s degree or equivalent qualification.
Minimum five (5) years of relevant working experience.
Proficient in written and spoken English, Chinese, and local language.
Strong administrative and organizational skills with the ability to manage multiple tasks effectively.
Experience in office administration, facilities management, and staff coordination.
Familiar with basic accounting processes, financial reporting, and office budgeting routines.
Good interpersonal and communication skills with the ability to work with stakeholders across different levels.
Proficient in Microsoft Office applications and office management systems.
Able to work independently with strong attention to detail and problem-solving skills.
Experience in vendor management, procurement coordination, and records management is an added advantage.
How to Apply:
Interested candidates are invited to submit their application via LinkedIn or email idhil.hashim@adecco.com and staffing@adecco.com. Please include "Office Manager'' in the subject line.
